We are hiring!

Whitewood is looking for a proactive, organized, and welcoming Office Manager to support the daily operations of our Brussels office. This is a part-time position for someone who enjoys creating a professional and pleasant workplace environment while ensuring everything runs smoothly behind the scenes.

You will play a central role in the coordination of the office, management of meeting spaces, and support of day-to-day administrative and operational activities.

Position Details

• Location: Brussels Office

• Schedule: Part-time – approximately 3 to 4 days per week

• Working hours: 8:30 AM – 5:00 PM

• Preferred start date: September 2026

Key Responsibilities

• Manage and coordinate meeting rooms and office schedules

• Ensure meeting spaces are organized, prepared, and welcoming for internal and external guests

• Oversee the daily operations and general upkeep of the Brussels office

• Coordinate office supplies, deliveries, and facility-related needs

• Welcome visitors and support a professional office atmosphere

• Assist with administrative tasks and internal coordination

• Liaise with suppliers, service providers, and building management when necessary

• Support colleagues with practical and organizational matters

Profile

• You are highly organized and detail-oriented

• You have a positive, service-minded attitude

• You enjoy working in a dynamic office environment

• You can manage multiple priorities independently

• You communicate professionally in English; French and/or Dutch are a plus

• Previous experience in office management, administration, or hospitality is an advantage

What We Offer

• A flexible part-time role within a professional and growing company

• A modern and collaborative working environment in Brussels

• A varied position with autonomy and responsibility

• A supportive and friendly team atmosphere

•  Competitive salary

•  Meal vouchers worth €10 per day worked

• DKV hospitalisation insurance

•  AXA group insurance

Interested candidates are invited to send their CV and motivation letter to Whitewood.

We look forward to welcoming a new colleague to our Brussels office.